You became a tutor to teach. Not to spend ages on admin.
Running your own practice means managing far more than lessons: bookings, cancellations, invoices, payments, parents' questions, paperwork and tax. We bring it all together in one place, so you can spend less time managing your practice and more time teaching.
Your card isn’t charged until the trial ends.
- Your teaching
- Your money
- Your families
- Your records
It's never just the teaching.
Lessons to plan. Parents to update. Invoices to send. Paperwork to keep straight. Running a tutoring practice means juggling dozens of little jobs around the work you love. We bring them together, so the different parts of your practice can work together, too.
- Term dates I keep in my head.
- They cancelled. Still charge?
- When can I fit a new student in?
- Invoices. Again. On a Sunday.
- I hate chasing people to pay.
- How much tax will I pay?
- 10pm: “When’s the next session?”
- This week’s feedback, still unwritten.
- Where’s that invoice?
- SEND notes, in a spreadsheet?
- Who said yes to photos?
- Where do safeguarding notes go?
Choose a branch to see how we help.
Your teaching weekMy week is hard to keep organised.
Plan around school terms, family availability and the sessions you teach.
- Term dates I keep in my head.
- Import your council's term dates. Recurring sessions follow them.
- They cancelled. Still charge?
- Record the cancellation and notice given, then choose whether to charge.
- When can I fit a new student in?
- See when families are free and which times fit when you book.
Your moneyI spend too much time sorting out money.
Bring session invoicing, payments and tax estimates together.
- Invoices. Again. On a Sunday.
- We add up the month's sessions for you. Review each invoice before sending.
- I hate chasing people to pay.
- Take card or Direct Debit payments, with reminders for overdue invoices.
- How much tax will I pay?
- See your estimated tax, what to put aside and when payments are due.
Your familiesParents need me for every little thing.
Give each family a place to find the information they need.
- 10pm: “When’s the next session?”
- Parents can check upcoming sessions in their own portal.
- This week’s feedback, still unwritten.
- Write session feedback after the lesson and share it through the family portal.
- Where’s that invoice?
- Invoices stay in the family's portal, ready to view and pay.
Your recordsI need to keep on top of everything.
Keep child information, consent and safeguarding records organised.
- SEND notes, in a spreadsheet?
- Keep each child's school, learning profile and notes in their own record.
- Who said yes to photos?
- Every consent answer is dated, and families can change their answers.
- Where do safeguarding notes go?
- Keep them separate. Only you can open them, and each opening is logged.
Everything that keeps your practice running.Finally, together.
No more piecing together a diary, spreadsheets, email templates, payment records and documents scattered across different places.
We connect the everyday jobs of running your tutoring practice.
- Autumn half-term.Mon 26 Oct to Fri 30 OctSchool holiday. No sessions this week.
Your calendar knows your term dates.
- 10:00–11:30amAmara O✓ AttendedAdded to October.
Your attendance records feed into your invoicing.
- Okafor family.Next session: Amara O, 10:00–11:30amOctober invoice £120.00✓ Paid
Your families can find their own information.
- Your tax pot.Put aside 12p from every £1Estimated bill£2,868
Your payments and financial reports help you understand where you stand.
It's not just somewhere to keep your admin. It's one place where the different parts of your business work together.
A calendar that understands your week.
Your diary isn't just a collection of appointments. It has to work around school terms, half-terms, bank holidays, your own time off and the times families can actually make.
We bring those details together. Import your local council's term dates, set your teaching hours and let recurring sessions follow the school year. When you need to book a new child, see which times are genuinely available and which ones work for the family.
If plans change, you can see which sessions are affected before changing anything.
Your calendar, at your desk and in your pocket.
See your calendar by month, week, day or agenda, on your computer or phone. Sessions are colour-coded by type.
Record attendance and cancellations as they happen.
Mark attendance in one tap. Record who cancelled and how much notice they gave, then decide whether to charge.
See which days work for the family.
See term dates, school holidays and the days the family marked as usually free, all in one calendar.
Find a time that fits your teaching day.
We rule out times that clash with other sessions, your chosen gaps or teaching hours, and show you why.
Set your term dates and teaching hours.
Import your council's term dates, half-terms and bank holidays, add your own leave, and review date changes before recurring sessions move.
2 hours free
1:30pm2 hours free
4:30pmTwo sessions · 2 hours 30 minutes taught · £147.50 · one attendance record outstanding.
Know what you're owed.Spend less time collecting it.
At the end of the month, you shouldn't have to reconstruct every lesson to work out what each family owes.
We gather the sessions and calculate the charges for you.
We account for cancellations and annual plans. You review the invoices before they're sent, so you stay in control.
Families can pay by card or Direct Debit through their own portal.
Payments are matched to invoices, and overdue reminders can go out automatically. You can still handle cash, cheques and bank transfers when needed.
And what about the school holidays?
Offer an annual tuition plan that spreads the year's fees into monthly payments. Term dates and holidays are accounted for, and you can see whether each family is paid ahead of or behind the sessions taught.
You know what you earn.Do you know what you can keep?
When you're self-employed, the money coming into your account isn't necessarily money you can spend.
We estimate your tax from your recorded earnings, costs and expected income for the tax year. See how much to put aside, how your estimated bill is worked out and when HMRC expects payment.
You can record the money you've saved towards tax, track costs and mileage, and get a summary for your accountant. If you file your own return, there's also a step-by-step guide to help you work through the figures.
Tax figures are estimates, not financial advice. Your actual tax liability may differ.
Know what to put aside.
See your estimated tax pot and whether your savings are on track.
Know what’s coming.
See HMRC payment dates and estimated amounts due.
Understand the numbers.
See how income, costs, tax-free allowances and tax contribute to the estimate.
Be ready for your return.
Export your figures for your accountant or follow the self-filing guide.
12pfrom every £1 you’re paid
Saved so far £1,078By now you’d want £1,378
- 31Jan 2028~£4,302Balancing payment and 1st payment on account
- 31Jul 2028~£1,4342nd payment on account
- You’ll be paidthis whole tax year£24,600
- Less the £1,000 you can claimwithout receipts, as it’s more than your costs−£1,000
- Your profitwhat tax is worked out on£23,600
- The first £12,570 is tax-freeeveryone gets this−£12,570
- Taxed at 20%the rest of your profit£11,030
- Income tax20% of £11,030£2,206
- National Insurance6% of the same £11,030£662
Give parents the information they need.Without another message to you.
Parents want to know when their child's next lesson is, how they're getting on and whether an invoice has been paid.
Give every family a private portal where they can see their own children's sessions, read your feedback, access documents, manage consent and pay invoices.
They sign in with an emailed link rather than another password to remember. Each family sees only its own information, so records stay separate.
Everything they need, in one place.
Their next sessions, your feedback, invoices and documents are all there when they sign in. Anything needing their attention comes first.
For you, the tutorSee which invoices have been paid, without having to chase.
No more checking dates for parents.
Families see their own children's upcoming sessions, following your calendar and local school term dates.
For you, the tutorIt's your calendar, filtered to each family's children.
Keep families informed about the learning, not just the logistics.
Write a short note after a session, add photographs of the work where the family has consented, and publish it to their portal. Feedback stays available there rather than disappearing into an email thread.
For you, the tutorWrite session feedback on your phone and share it with the family. Add photos where they have given consent.
Find times that suit both of you.
Families mark when their children are usually free. You decide which times to book.
For you, the tutorWhen you book a session, see which times the family asked for.
Invoices ready when parents are.
Each invoice arrives by email and stays in the family's portal, ready to pay by card or Direct Debit.
For you, the tutorPayments are matched to invoices automatically.
Keep track of consent.
Families can answer separately for photographs and testimonials, and change their answers later. Each answer is kept with its date.
For you, the tutorWhen consent is withdrawn, we flag anything already published that needs taking down.
The right information, in the right place.
When you work with children, keeping good records matters. But important information can easily end up spread across spreadsheets, forms, folders and email conversations.
We give every child a record for their learning profile, subjects, school details, attendance and documents. Keep safeguarding notes separate from ordinary notes, with access restricted and each view logged.
Record consent for photographs, testimonials and medical information, with a history of each decision. When consent is withdrawn, we flag the follow-up actions that need your attention.
A record for every child.
Keep each child's school details, learning profile, notes and tags together. Safeguarding notes stay separate, with every opening logged.
Share testimonials with consent.
Publish a testimonial under a stand-in name, with the family’s consent. If they withdraw it, we flag it for you to take down.
Designed around sensitive information
Family access is separated, documents are served through access-controlled pages, and you can export a family's records. Two-step sign-in helps protect tutor accounts.
Safeguarding notes, kept separate.
Safeguarding notes sit apart from the rest of a child's record. Every time you open one, your name, the date and time are logged in a record that can't be edited.
Every family has its own view.
Parents see only their own children's sessions and invoices. They won't see other families' names anywhere in their portal.
Consent you can trace.
Each consent answer is kept with its date. If a family withdraws consent, we flag anything already published that needs taking down.
An extra step to sign in.
Signing in to your practice takes both your password and a code from an authenticator app.
Fewer connections to other servers.
Family pages load no outside fonts, images or trackers. The exception is Stripe, which provides the card payment form.
Export a family's records.
Export an individual family's records when they ask. If your subscription payment lapses, your practice is locked, not deleted, and reopens when payment goes through.
A clearer picture of your practice.Every day.
You don't need another dashboard full of numbers to interpret. You need to know what's happening today and what needs doing next.
Check your diary, deal with the things that need your attention and get on with teaching.
See what's next.
Today's sessions and the state of your teaching week, with attendance to take as each session ends.
See what needs you.
Outstanding jobs, from attendance and paperwork to overdue invoices and messages awaiting approval, most urgent first.
Find things quickly.
Search across families, sessions, invoices, documents, settings and help.
- 10:00amAmara Okafor✓ Attended
- 1:30pmTheo Birch✓ AttendedTake attendance
- 4:00pmIsla and Rory KentNow
- 5:30pmYear 6 groupSmall group
Write it once. Keep the process moving.
Invoice emails, payment reminders, first-session paperwork and follow-ups often contain the same information. In Lucy Learn, you can write your own templates, preview them with the family's details filled in, and choose which emails send automatically and which wait for your approval.
Session plans show your previous plan for the same children beside the new one. Attendance can be recorded on your phone in a couple of taps. The help centre has a guide for every screen, many with an animated demonstration.
Your practice is your own.
Your software should fit it.
If you run your own tutoring practice in the UK, look after your own families and want a proper handle on the business without extra complexity, we made Lucy Learnfor you.
One subscription for your practiceNo additional charge per family or child.
Designed around the school yearTerm dates, half-terms, recurring sessions and annual tuition plans.
Work from your phone or computerUse your diary and record attendance from the device you have to hand.
Your families, your wayUse your own rates, session types, email wording and practice details.
One subscription.Your whole practice.
Whether you teach ten children or forty, your subscription stays the same. You don't pay extra every time your practice grows.
See how it fits your working week.
You don't have to take our word for it. Start with your own practice and see how we handle the real details of your diary, families and invoices.
Set up your practice
Add your practice details, teaching hours, rates and term dates with the guided set-up.
Add your families and sessions
Bring in the information you need and set up your timetable.
Invite your families
Give each family access to its own portal for sessions, invoices, feedback and documents.
Try it before you pay
You add a card when you sign up. We won't charge it until your 7-day free trial ends. Cancel before then and you pay nothing.
Your practice deserves to run well, too.
You've put time and care into becoming a tutor. You deserve a way to run the business side that feels just as considered.
Keep your teaching organised, your finances clearer and your families informed, without piecing everything together yourself.
Less time running around after your practice. More time doing the work you love.
Start your free trial