Less repeated work

Write it once.Keep the process moving.

Some parts of running a tutoring practice repeat every week. You write similar emails, prepare sessions for children you already know and record attendance after lessons.

We give you ways to reuse what you've already written, keep routine messages consistent and find help when you need it. You stay in control of what you send and what you record.

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Email templates.

Invoice issuedSends on its own

Overdue reminderWaits for me

Your wording✓ Saved as your version

Outbox.

Overdue reminderAhmed family

After a tasterShah family

Invoice issued✓ Sent

Plan · Wed 21 Oct.

Last time14 Oct

What families were sentBeside it

Copy it in✓ Filled from last time

Make routine emails your own.

Go to Settings, then Email templates, to edit the subject and message of the emails your families receive. Add fill-ins such as a family's name, an invoice total or a session date, and preview the wording with details from one of your own families.

We keep each saved version, so you can return to earlier wording using Use this wording. You can choose whether each email should send on its own or wait for me. Emails start set to send on their own, and you can change that setting.

Email templates.Every email the practice sends is written here. Each save keeps the earlier version too.

Sends on its own

The messageSubject

Your invoice for {{invoice.period}} — {{family.name}}

Message

Dear {{contact.first_name}}, Your invoice {{invoice.number}} for {{invoice.period}} is ready. It comes to {{invoice.total}} and is due on {{invoice.due_date}}. [See it and pay]({{invoice.pay_link}}) Kind regards, **{{practice.proprietor}}**

Previewed against Kent · INV-2026-0016Your template, with this family's details filled in.

Your invoice for October 2026 — Kent

Dear Sarah,Your invoice INV-2026-0016 for October 2026 is ready. It comes to £300.00 and is due on 1 October 2026.See it and payKind regards,Hannah Price

The messageSubject

Invoice {{invoice.number}} is still open

Message

Dear {{contact.first_name}}, Invoice {{invoice.number}} for {{invoice.period}} was due on {{invoice.due_date}} and is {{invoice.days_overdue}} days past that. It comes to {{invoice.total}}. [See it and pay]({{invoice.pay_link}}) If something has gone wrong at your end, tell me and we will sort it out. Kind regards, **{{practice.proprietor}}**

Previewed against Kent · INV-2026-0016Your template, with this family's details filled in.

Invoice INV-2026-0016 is still open

Dear Sarah,Invoice INV-2026-0016 for October 2026 was due on 1 October 2026 and is 7 days past that. It comes to £300.00.See it and payIf something has gone wrong at your end, tell me and we will sort it out.Kind regards,Hannah Price

The messageSubject

Before {{student.first_name}}'s first session

Message

Dear {{contact.first_name}}, Before {{student.first_name}} comes for their taster session, please fill this in. It takes about five minutes and it is what I need to look after them on the day. [Open the form]({{form.link}}) The link works until {{form.expires_on}} and it works once. Kind regards, **{{practice.proprietor}}**

Previewed against Kent · INV-2026-0016Your template, with this family's details filled in.

Before Isla's first session

Dear Sarah,Before Isla comes for their taster session, please fill this in. It takes about five minutes and it is what I need to look after them on the day.Open the formThe link works until 14 October 2026 and it works once.Kind regards,Hannah Price

The messageSubject

Still to do for {{student.first_name}}

Message

Dear {{contact.first_name}}, There is still something outstanding for {{student.first_name}}: {{paperwork.outstanding}}. [Open the form]({{form.link}}) The link works until {{form.expires_on}}. If it has stopped working, ask me and I will send another. Kind regards, **{{practice.proprietor}}**

Previewed against Kent · INV-2026-0016Your template, with this family's details filled in.

Still to do for Isla

Dear Sarah,There is still something outstanding for Isla: the medical form.Open the formThe link works until 14 October 2026. If it has stopped working, ask me and I will send another.Kind regards,Hannah Price

Check messages before they go.

Emails set to wait for your approval appear in the Outbox. You can read the message, send it or discard it before it goes to the family.

You can also send a one-off email to a family. Replies go to your own email address.

The available automatic emails include invoices issued, overdue reminders, payments received, refused Direct Debits, session feedback ready, cancelled sessions, messages before a first session, messages after a taster, places offered, waiting-list messages and paperwork reminders.

Automatic messages are limited to the available types. Session reminder emails, for example, aren't available.

Outbox.Emails you asked to see before they go.

Invoice issued · Kent family

✓ Sent

Waiting for you

To Sarah KentYour October invoice from Hillside TutoringDear Sarah, your invoice for Isla and Rory’s October sessions is attached. The total is £300.00, due on 1 November.

SendDiscard

Overdue reminder · Ahmed familyRead it →

After a taster · Shah familyRead it →

Start session plans from last time.

When you're planning a session for children you've taught before, Last time shows your previous plan beside the editor, including what families were sent.

Choose Copy it in to fill the new plan from last time, then make the changes you need. Plans save as you type, and you can attach PDFs, pictures and links.

Your session plans are for you. Families don't see them.

Plan · Wed 21 Oct.

✓ Saved

Rory Kent · One-to-one

This session

Warm-up: times tables to 6, against the clock.Equivalent fractions with the fraction wall.Explain one back to me in his own words.New: adding fractions with the same denominator.

Nothing planned yet.Copy it in

Last time · 14 OctWarm-up: times tables to 6, against the clock.Equivalent fractions with the fraction wall.Explain one back to me in his own words.What families were sent: “Rory worked through equivalent fractions on his own today.”

Families never see a plan. Attach PDFs, pictures and links.

Record attendance on your phone.

Attendance is designed for the phone, so you can mark each child as attended or absent without needing to sit down at your computer. You can also find sessions still waiting for attendance from your calendar and dashboard.

Agenda.Term runs to 18 December 2026.

Wednesday30TODAY

Two sessions · 2 hours 30 minutes taught · £147.50.

10:00–11:30am

Everyone attended

Attendance due

Amara OkaforOne-to-one · 1 hour 30 minutes · £67.50

Take attendance

Did Amara come?

AttendedAbsent

4:30–5:30pmBuddy session1 hour · £40.00 eachTheo BirchIsla Kent

Find help where you’re working.

Every screen has a How this works guide. Many guides include an animated demonstration, and there are troubleshooting entries for when something isn’t working as expected.

You can find help from within the app rather than needing to leave the screen you're using.

How this worksTaking the register.

1.Open today’s session from your calendar or Today.
2.Tap Attended or Absent for each child.
3.If a child was absent, choose the reason.

Something not working? See what to try →

Your questions, answered.

Can every email be sent automatically?: No. Only the available email types are supported. You can also choose to hold supported emails for your approval.
Can I approve every waiting email with one click?: No. The Outbox lets you read, send or discard individual emails. Bulk approval of all waiting emails isn't available.
Can families see my session plans?: No. Session plans are for you. Families only see the feedback you publish to their portal.
Are animated demonstrations available for every help guide?: No. Every screen has a guide, and 51 of the 57 guides have an animated demonstration.

Spend less time repeating yourself.

Reuse email wording and previous session plans, and find guidance within the app when you need it.

Start your free trial