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Lucy Learn vs TutorBird

Made for UK tutors, from the school year to the tax year.

Running a tutoring business in the UK comes with its own calendar, tax rules and expectations from families. Lucy Learn is built around the way you work here, so your admin makes sense from the start.

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TutorBird is made in Canada. Lucy Learn is made for tutoring in the UK.

HMRC’s tax year, Class 4 National Insurance, a school year of terms and half-terms, and families who expect to be asked before a photo is shared. Lucy Learn starts from how tutoring works here.

Tax

Your tax estimate, based on UK rules.

See what you’ve been paid since 6 April and what you’re on course for this year, with an estimate of your income tax and Class 4 National Insurance on HMRC’s rates. Lucy Learn shows how the estimate is worked out step by step, what to put aside, and when HMRC expects each payment, including payments on account. Your quarterly income totals are ready for Making Tax Digital, and you’ll know when your income passes its threshold. Your HMRC responsibilities, in plain English.

TutorBird

No income tax or National Insurance estimate in its reports. Its tax tracking is sales tax, which UK income tax doesn’t use.

Lucy Learn

Income totals, a projection for the year, a step-by-step tax breakdown, payment-on-account dates and quarterly totals for Making Tax Digital.

How your tax is worked out
  1. You’ll be paidthis whole tax year£24,600
  2. Less the £1,000 you can claimwithout receipts, as it’s more than your costs−£1,000
  3. Your profitwhat tax is worked out on£23,600
  4. The first £12,570 is tax-freeeveryone gets this−£12,570
  5. Taxed at 20%the rest of your profit£11,030
  6. Income tax20% of £11,030£2,206
  7. National Insurance6% of the same £11,030£662
Your bill for the yearabout £2,868

Your school year

Your council’s term dates, ready to use.

Import your council’s term dates, half-terms and bank holidays for England and Wales. Add your own leave and keep recurring sessions organised around the school year. When you book, you can see which days are term, holiday, inset day or bank holiday.

TutorBird

Holidays and closures are set up by hand as blocked dates, and lessons booked before a date was blocked are yours to move.

Lucy Learn

Your council’s school year is built in, so recurring sessions skip holidays and half-terms and land in term time, with any date change reviewed before a session moves.

Term dates.Your terms, the school holidays between them, and your own leave. Changing a date opens a review before anything moves.
PeriodDates
Autumn termTue 1 Sept to Fri 18 DecEdit
Autumn half-termMon 26 Oct to Fri 30 OctEdit
Christmas holidaysMon 21 Dec to Mon 4 JanEdit
Spring termTue 5 Jan to Fri 26 MarEdit
LeaveMon 16 Nov to Fri 20 NovEdit
Import term datesAdd dates
When you are available.The hours you are available to teach.Mon to Fri · 9:00am–7:00pm
How full the weeks are.Only you can see this.
Booked14 hoursFree36 hours

Family consent

Know what each family has agreed to.

Consent is digital. Families answer as part of enrolment, and can change their photograph and testimonial choices at any time from their own private portal. Each answer is kept with the child’s records and the date it was given, so you can see what a family has agreed to without searching through old emails or attachments.

TutorBird

A signed media release can be uploaded as a file.

Lucy Learn

Given digitally during enrolment and managed by parents from their own portal, with each answer kept with its date and photos shared only with families who said yes.

Hillside TutoringSK
Consent.A yes or a no on each. Either is fine, and you can change your mind.
Photographs in session notesPictures of work and activities, shown only to your family.
Yes · 24 Sept 2026
TestimonialsYour words may be quoted on your tutor's website, without the parent's or child's name.
Not answered yet

Your records

Your income, costs and mileage in one place.

Record costs by category and journeys by the mile, and Lucy Learn works out mileage at HMRC’s rates and adds card and Direct Debit fees for you. When it’s time for your tax return, download a one-page summary and spreadsheets for your accountant, or follow the filing guide box by box.

TutorBird

Provides reports covering revenue, expenses and mileage.

Lucy Learn

Mileage worked out at HMRC rates, a one-page summary for your accountant, and a box-by-box filing guide.

For your accountantEverything they need for 2026–27: a one-page summary, and spreadsheets of every payment, every cost and your mileage.
Summary (PDF)PaymentsCostsMileage
Doing it yourself?We’ll go through HMRC’s form with you, one box at a time, with each number ready to copy.
Step 5 · What you were paid
The box called “Your turnover” £24,600Copy

Built around the way UK tutors work.

The details that make a difference when you’re running your own tutoring business.

Lucy Learnincludes all of these

  • Made for the UK

    UK tax rules, council term dates and family consent from the start.

    TutorBird: A Canadian company

  • Your tax estimate

    Income tax and Class 4 National Insurance on HMRC rates, payments on account and Making Tax Digital totals.

    TutorBird: No UK income tax estimate

  • Council term dates

    Import term dates, half-terms and bank holidays for England and Wales.

    TutorBird: Holidays blocked by hand

  • Consent for each child

    Given digitally at enrolment, managed from the parent’s own portal, and kept with its date.

    TutorBird: A media release uploaded as a file

  • Your tax records

    Mileage at HMRC rates, a summary for your accountant and a box-by-box filing guide.

    TutorBird: Revenue and expense reports

Each TutorBird cell is what TutorBird’s own website or help centre documents, checked on 31 October 2026. We do not list something as missing unless they say so.

Your tutoring business, without the extra admin.

From your teaching calendar to your tax estimates, Lucy Learn helps you keep the important things in order.

Every feature, every family, £29 a month. Try it free for 7 days.

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